Is the election of directors and appointment of auditors done solely in person?

NOTICE OF ANNUAL GENERAL MEETING

http://www.poet-technologies.com/docs/agm2017/Notice_InfoCirc_for_2017_AGM_FINAL.pdf

Are things normally this obstructive and painful? Last week I dealt with a handful of IR for cannabis and had emails, calls returned and appointments set within hours (also set up full Q&As on another board).