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ROJECT CHARTER
Document Data Exchanges Using JIEM 4.1
Project # MAJIC.2009.01
NIEMProjCharter.doc
Page 1 of 2
PROJECT DESCRIPTION
Purpose
Document data exchanges for key events from incident through charging.
Schedule
Begin 1/30/09
End 6/30/09
Resources
Existing positions (court, UA, NLECTC) approximately 3 hours/week/position
Sponsor:
MAJIC Steering Group
Project Manager: Alan McKelvie
BUSINESS NEED
A preliminary step to automate data exchange is to document current practice: data forms/elements/definitions,
triggering events, agencies involved, etc. MAJIC needs a repository of documentation to allow for re-use of
information across projects, to avoid duplicating effort, and to help each agency understand the documentation by
using a standardized approach. MAJIC has free software and training from SEARCH to accomplish this, but needs
to learn/test/evaluate the software by using it on some exchanges. This is a pilot to test/evaluate JIEM 4.1 as well
as providing MAJIC with a repository of data exchange documentation.
PERFORMANCE MEASURES
Measure
Baseline (Current)
Target (Post-Implementation)
Data Completeness 0 exchanges documented in JIEM 4.1
5 exchanges documented in JIEM 4.1
Data Accuracy
n/a
0 – 5% error rate
Data Timeliness
n/a
Forms updated within 6 months
Resource Usage
# staff/contractor hours to document data
exchanges for projects (unknown)
Reduce # staff/contractor hours by 20%
IN SCOPE
OUT OF SCOPE
✓ Documentation for at least 5 key criminal justice
events (see deliverables); additional documentation
as time allows
✓ Evaluation of JIEM 4.1
This project does not involve implementation of
exchanges, only documentation of current practices
and, if time allows, documentation of some ‘to be’
practices
STRATEGIC FIT/PRIORITY
Required by law/rule:
Required by policy:
This project is part of the strategic plan for justice integration adopted by MAJIC for FY09
Condition of funding:
Avert risk/harm/injustice
Improve efficiency
Project will promote reusability, reduce duplicate work for agencies automating data exchanges
PROJECT CHARTER
Document Data Exchanges Using JIEM 4.1
Project # MAJIC.2009.01
NIEMProjCharter.doc
Page 2 of 2
DELIVERABLES
1. Project Team List & Meeting Schedule
2. JIEM 4.1 Software Installation & Instructions (provided by SEARCH)
3. List of forms to be documented in JIEM 4.1, including at least 5 from the following list: Incident Report, Arrest
Report, Citation, CCID, Remand/Booking, Criminal Fingerprint, Complaint
4. Documentation for at least 5 current exchanges involving forms listed in Deliverable 2
5. Reports to Steering Group for each documented exchange
6. Interim report to Steering Group evaluating effectiveness of JIEM 4.1
7. Final Report (including outcome measures or plan for on-going/follow-up outcome measures)
RELATED PROJECTS
MAJIC has documented exchanges using at least two previous versions of JIEM software (web based).
STAKEHOLDERS
ROLES/INTERESTS
MAJIC
Sponsor (approve deliverables)
SEARCH
Sponsor (provide JIEM software, training, assistance)
UA Justice Center
Proj Mgr – staff time, meeting space
NLECTC-NW
Team member – staff time
Alaska Court System
Team member – staff time
Law enforcement officers
Forms users – subject matter experts
Correctional/booking officers
Forms users – subject matter experts
Prosecutors
Forms users – subject matter experts
Courts – clerks, judges
Forms recipients – subject matter experts
Records Management/Clerical Staff
Forms users – subject matter experts
PROJECT MANAGEMENT AUTHORITY
The following changes in the Project Charter must be approved in writing by the Sponsor(s):
✓ Scope: any
✓ Schedule: >20%
✓ Resourc
es:
>10%
REFERENCES
1. SEARCH JIEM 4.1 website: http://www.search.org/programs/info/jiem/
VERSION/APPROVAL
This is the initial project charter. It was approved by
[majority or unanimous vote of] [MAJIC Steering Group] at [its meeting on 3/19/09]
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